Top 10 ways to say “thank you” in an English email

When we’re sending emails, it’s easy to be too direct. This can upset the reader or cause offense. Saying “thank you” is a great way to make your email more polite and personal. What’s the best way to do it, though? Find out our top ten ways to say “thank you” in an English email.

The first five of our ways to show your thanks work best at the beginning of the email. Thanking your reader is a wonderful way of opening an email. It sets the right tone and makes the reader feel appreciated, which is very important if you want them to help you again in the future.

10. Thank you for contacting us

If someone writes to enquire about your company’s services, begin your email with this sentence. Show your appreciation for their interest in working with your company. This is also a useful way to introduce the main topic of your email when used with the prepositions “about” or “regarding”. For example, “Thank you for contacting us regarding our current products and prices.”

9. Thank you for your prompt reply

When a client or colleague replies to a previous email in a short amount of time, let them know and thank them. If the reply wasn’t quick, simply removing “prompt” will work, or, you can opt for, “Thank you for getting back to me.”

8. Thank you for the information

If you have asked someone for information, and they took the time to send it to you, use this sentence to demonstrate that you value what they’ve done. Again, you can use “about” or “regarding” to refer to the specific information provided. For example, “Thank you for the information about your current pricing.”


7. Thank you for all your assistance

If someone has gone out of their way to help you, thank them! If you want to offer more specific recognition for what they have done, follow this sentence with, “I really appreciate your help in resolving the problem.”

6. Thank you for raising your concerns

Even if a client or manager writes to express some concerns they have regarding your work, you can still thank them. This shows that you value their input and will take their concerns seriously. Alternatively, you may wish to use, “Thank you for your feedback.”

While thank yous at the beginning of an email are typically written to thank the reader for past actions, thank-yous at the end of an email tend to imply you are thanking the reader for future action. By showing your appreciation in advance, you are more likely to get a positive reaction.

5. Thank you for your kind cooperation

If you need the reader to cooperate by assisting you with something, then thank them in advance for their cooperation. You can add the expression “in advance” to this sentence and say “Thank you in advance for your cooperation.”

thank you

4. Thank you for your attention to this matter

Similar to above, this sentence implies that you would appreciate the readers’ further assistance. This expression also shows that the request you have made is important and that the reader should pay special attention to it.

3. Thank you for your understanding

This sentence isn’t to congratulate the reader on understanding the words you have written. We use this sentence to say “Thank you” in advance if we have done something or requested something that may cause inconvenience to the reader.

2. Thank you for your consideration

If you are requesting a benefit or an opportunity, such as when you apply for a new job, end your email with this sentence.

1. Thank you again for everything you’ve done

This sentence, which is used at the end, is a bit different from those above. Use this if you have already thanked the reader at the beginning of the email, but due to their great efforts, you wish to thank them again for their past actions.

Now you know how to say “thank you” in an English email, the only question left is who you want to thank.

Want to try our EF English Live Business English course? Visit our website to start learning English online today.


Article related: Boost your English listening skills with EF’s great tips!

Related Posts


  1. Can we write exclamation(!) sign in Thank you email like e.g. “Thank you!” or “Thanks!”
    Please suggest me I am very confused is it formal or informal or correct or incorrect

  2. Thank you very much for all those suggestions of how to say thank you. If I say this, is it correct?
    Thank you in anticipation of your help.
    Thank you

  3. Can i reply below
    Dear Mr. XYZ
    We appreciate to your support and coordination, expectantly the balance inspection will move smoothly, required your gentle coordination during the consultant approvals,

  4. Every weekend i used to pay a visit this web site, as i want enjoyment, since this this site conations genuinely pleasant funny information too.

  5. This blog was… how do I say it? Relevant!!

    Finally I’ve found something which helped me.
    Thanks a lot!

  6. I’ve read some good stuff here. Definitely price bookmarking for revisiting.
    I surprise how a lot attempt you place to create this sort of magnificent
    informative web site.

  7. Simply wannt tⲟ say yоur article іs as surprising. Тһе clearness for yօur sbmit іs јust great and i cօuld assume you are knowledgeable on tһіs subject.
    Welll with youг permission аllow me t᧐ snatch yoᥙr RSS feed to keep
    updated with impending post. Τhank ʏoս 1,000,
    000 аnd pleаsе keеp up thе rewarding woгk.

  8. I’m impressed, I have to admit. Rarely do I encounter a
    blog that’s equally educative and amusing, and let
    me tell you, you’ve hit the nail on the head. The problem is something
    which too few folks are speaking intelligently about. I
    am very happy that I found this in my hunt for something relating to this.

  9. Hello, constantly i used to check web site posts here early in the morning, since i like to learn more and more.

Leave a Reply

Your email address will not be published. Required fields are marked